TASHEEL EXPRESS — PROFESSIONAL TRANSLATION RFQ TEMPLATE

1. BUYER / ORGANIZATION
Organization name:
Department / business unit:
Primary contact:
Email / phone:
Billing entity / country:
PO / cost center / procurement reference:
Tax / invoicing requirements:

2. PROJECT OVERVIEW
Project name / reference:
Business purpose / intended use:
Audience / market(s):
Content type(s):
Estimated total volume (words / pages / files / minutes):
One-time project or recurring program:
Expected start date:
Final deadline:
Time zone:
Milestones / staged deliveries:

3. LANGUAGE SCOPE
Source language(s):
Target language(s) and required locale variants:
Priority languages:
Reference language / master version:
Transliteration required? Yes / No

4. FILES & TECHNICAL REQUIREMENTS
Source file formats:
Expected deliverable formats:
Editable source files available? Yes / No
Scanned / image-based content? Yes / No
DTP / layout recreation required? Yes / No
Software / CAT-tool requirement:
Platform / CMS / repository / connector requirements:
Character, tag, placeholder or code-handling constraints:

5. LANGUAGE ASSETS
Existing translation memory (TM):
Existing glossary / terminology database:
Style guide / brand voice:
Previous approved translations:
Do-not-translate list:
Reference materials / screenshots / context files:
Ownership / return of language assets required? Yes / No

6. SERVICE & QUALITY REQUIREMENTS
Service required: Translation / Revision / Editing / Proofreading / MTPE / Transcreation / Localization
Certification required? If yes, specify authority / country:
Notarization / legalization / apostille handling required?
Subject-matter specialization required:
Minimum linguist qualifications / years of experience:
Independent second-linguist review required? Yes / No
Automated QA required? Yes / No
In-context / visual QA required? Yes / No
Acceptance criteria / error thresholds:
Client-side reviewer(s) and approval authority:
Revision / feedback cycle expected:

7. AI / MACHINE TRANSLATION POLICY
Human-only required? Yes / No
Machine translation permitted? Yes / No
Generative AI permitted? Yes / No
Approved AI / MT engines, if any:
Prohibited tools / data-processing environments:
Human review level required for AI-assisted output:
Disclosure / audit requirements:

8. SECURITY, PRIVACY & RETENTION
NDA required? Yes / No
Data classification: Public / Internal / Confidential / Restricted
Personal / sensitive / regulated data present?
Data residency restrictions:
Approved storage / transfer method:
Required access controls:
Retention period after delivery:
Required deletion / destruction confirmation:
Security or compliance standards to observe:

9. COMMERCIAL REQUIREMENTS
Pricing basis requested: Per word / page / hour / minute / project / blended
Currency:
Minimum charge permitted?
Rush surcharge rules:
DTP / engineering / certification / courier charges to be itemized?
Volume or recurring-program pricing requested?
Quote validity period required:
Payment terms:
Supplier onboarding documents required:

10. DELIVERY & COMMUNICATION
Delivery channel:
Naming convention:
Version-control requirement:
Project status reporting frequency:
Escalation contact:
Final delivery recipient(s):
Post-delivery support period:

11. EVALUATION CRITERIA
Please indicate weighting where applicable:
Price:
Turnaround:
Relevant experience:
Linguist qualifications:
Quality-assurance process:
Security / privacy controls:
Technology / integrations:
Account / project management:
References / sample work:
Other:

12. SUPPLIER RESPONSE REQUEST
Please provide:
- Scope confirmation and assumptions
- Pricing breakdown
- Turnaround and delivery plan
- Proposed workflow and QA stages
- Linguist / reviewer profile summary
- Technology and file-handling approach
- Security / confidentiality approach
- Exclusions, dependencies and risks
- Quote validity and payment terms
- Relevant references or case examples

Additional notes / special instructions:

Prepared using the Tasheel Express RFQ framework. Adapt fields to your organization, project risk and procurement rules before issue.